Section outline

    • (NOTE: To move to minutes section: opencouncil.ca)

      Intro

      • What is an AGM
      • How does it differ from a regular board meeting?
      • Is it a legal requirement?

      NCRA OFFERS

      • 3rd party chair 

      RESOURCE

      • At least every 18 months (WHERE IS THIS DEFINED?
      • Financial year ends August 31 because that aligns with the broadcast year. Usually held in November to give auditor time to go through finances.
      • Open to public
      • Bylaws should specifiy
        • who can participate
        • when the fiscal year ends
        • how to elect board members and roles
        • how to change the bylaws (typically done at an AGM)
        • timing for notice around an AGM
        • if a proxy (DEFINE PROXY) is able to be used
        • number of members necessary for quorum

      Obligatory agenda items (EACH OF THESE ITEMS SHOULD BE EXPLAINED. IS THERE ANY DIFFERENCE BETWEEN THIS AGENDA AND THE REGULAR BOARD MEETING AGENDA?)

      • Call to Order 
        • WHAT DOES THIS MEAN?
      • Roll Call
        • WHAT DOES THIS MEAN?
      • Intro and approval of the Chair
        • ETC.
      • Approval of the Agenda
      • Intro of the Board & Staff
      • Approval of the previous years AGM Minutes
      • Board Report Overview
      • Staff Report Overview
      • Presentation of Auditor’s Report & Financial Statements
      • Appointment of Auditor (Chair)
      • Appointment of Elections Officers
      • Presentations from Nominees
      • Voting
      • Other Business
      • Announcements and Courtesy Motion (WHAT'S THAT?) (Optional)
      • Adjournment

      Optional agenda items (WHY ARE SOME DEPENDING ON BYLAW AND OTHERS NOT?)

      • Anti­-Oppression Check-­in (Optional)
        • WHAT THE BEJESUS IS THIS?
      • Presentation of Budget (Optional, depending on bylaws)
      • Motion to Extend Speaking Rights to Staff (Optional)
      • Candidate Question Period (Optional)
      • Election of President (Optional, depending on bylaws)
      • land acknowledgment when opening your presentation. Learn more here.

      TIPS

      • Time limits. AGM should last an hour or two. Reduce the amount of time for comments and debate.
      • Have a reception or entertainment before or after to draw more people. Think about catering/food options.

      NCRA OFFERS: AGM’s are a space for the business of the board of directors, not necessarily space for grievances to be aired (though this happens all the time).  The NCRA/ANREC runs what is called “Open Space”, a workshop that allows members to provide input and feedback based on their wants, without putting issues upfront which may or may not be appropriate or impact those in the room. Another space for operational or structural issues and discussions can be arranged. 
       

      VIDEO

      • Recorded AGM Meeting